INTERESTED IN COORDINATING A CONFERENCE?
Thank you for your interest in planning and holding a CSAA annual conference in your area. CSAA is gratified that you are willing to undertake such a worthy project as evidenced by over 20 highly successful national conferences to date. This questionnaire will help you determine if you have the available resources to host a conference.
We welcome your initial proposal following the OUTLINE questions below:
*Please note that the CSAA has traditionally alternated annual conferences between the East (odd) and Midwest/Western (even) locations.
Program Coordinators:
Are you, as a CSAA member, an individual or member of a group that can serve as operating manager who will develop a theme, organize promotion, call for presenters, undertake program development, and plan all daily activities for a 3-day national conference? YES NO (Please detail in your proposal)
Venue and Facilities:
Can you ensure a venue (a host organization, university, museum, etc.) that will offer sufficient meeting space, presentation rooms with A/V equipment, dining facilities or catering, and cost-effective lodging (dorms or local hotels)? YES NO (Please detail below)
Motor Coach Tour:
Do you have a number of restored/preserved, reconstructed or rehabilitated historical schoolhouses in your area that would host conference participants during an all-day coach tour (lunch stop included) of those country schools.? YES NO (Please detail suggested schoolhouse tours below)
Speaker and Entertainment:
Can you provide keynote speaker for the opening-day session and plan evening activities following dinner? YES NO (Please detail as additional events below)
Volunteer Personnel:
Can you mobilize volunteers to help with the tasks of logistics including: daily registration, information services, set up and breakdown, delivery of materials, etc. YES NO (Please list resources you may have that will successfully host a conference)
Preparing a Budget:
Can you provide all projected costs and prepare a preliminary breakdown of conference venue expenses to determine registration fees (includes presentation rooms/halls, tech support, keynote speaker fees, meals and snacks, printing, conference bags, dorm rates, museum entry fees, one-day bus/coach rental, and entertainment? YES NO (Please estimate below - exact costs are not required)
Communications and Publications:
Are you prepared to create all digital communication and print materials for the conference including: promotion of the conference and venue, advertisement, registration forms, program booklets, travel information, and information on area attractions? (CSAA will offer full support and provide examples of communications, promotion, and forms from past conferences to serve as templates.) YES NO (Please suggest your resources to help promote the conference)
Coordinating with CSAA Board:
Are you willing to work with a CSAA director who will serve as support for your Conference Chair? YES NO (affirm below)
Thank you for your interest in planning and holding a CSAA annual conference in your area. CSAA is gratified that you are willing to undertake such a worthy project as evidenced by over 20 highly successful national conferences to date. This questionnaire will help you determine if you have the available resources to host a conference.
We welcome your initial proposal following the OUTLINE questions below:
*Please note that the CSAA has traditionally alternated annual conferences between the East (odd) and Midwest/Western (even) locations.
Program Coordinators:
Are you, as a CSAA member, an individual or member of a group that can serve as operating manager who will develop a theme, organize promotion, call for presenters, undertake program development, and plan all daily activities for a 3-day national conference? YES NO (Please detail in your proposal)
Venue and Facilities:
Can you ensure a venue (a host organization, university, museum, etc.) that will offer sufficient meeting space, presentation rooms with A/V equipment, dining facilities or catering, and cost-effective lodging (dorms or local hotels)? YES NO (Please detail below)
Motor Coach Tour:
Do you have a number of restored/preserved, reconstructed or rehabilitated historical schoolhouses in your area that would host conference participants during an all-day coach tour (lunch stop included) of those country schools.? YES NO (Please detail suggested schoolhouse tours below)
Speaker and Entertainment:
Can you provide keynote speaker for the opening-day session and plan evening activities following dinner? YES NO (Please detail as additional events below)
Volunteer Personnel:
Can you mobilize volunteers to help with the tasks of logistics including: daily registration, information services, set up and breakdown, delivery of materials, etc. YES NO (Please list resources you may have that will successfully host a conference)
Preparing a Budget:
Can you provide all projected costs and prepare a preliminary breakdown of conference venue expenses to determine registration fees (includes presentation rooms/halls, tech support, keynote speaker fees, meals and snacks, printing, conference bags, dorm rates, museum entry fees, one-day bus/coach rental, and entertainment? YES NO (Please estimate below - exact costs are not required)
Communications and Publications:
Are you prepared to create all digital communication and print materials for the conference including: promotion of the conference and venue, advertisement, registration forms, program booklets, travel information, and information on area attractions? (CSAA will offer full support and provide examples of communications, promotion, and forms from past conferences to serve as templates.) YES NO (Please suggest your resources to help promote the conference)
Coordinating with CSAA Board:
Are you willing to work with a CSAA director who will serve as support for your Conference Chair? YES NO (affirm below)
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Some locations that have hosted CSAA:
Rivier University, Nashua, NH Saint Vincent College, Latrobe, PA Miami University, Miami, OH Pioneer Museum, Fredricksburg, TX College of the Mines, Golden, CO |
Millersburg University of PA, Lancaster PA
Rider University, Lawrenceville, NJ Homestead National Monument of America in Beatrice, NE Berry College, Berry, GA |
Country School Association of America
Annual Conference Planning Guide
Annual Conference Planning Guide
Please click "Download File" below to download a copy of this guide.
| csaa_conf_guidelines[2].pdf |